Document collection software
built for professional Australian services.
Stop chasing clients for 100 points of ID over email chains. Docvia replaces messy email with a single, upload link—keeping your matters organised.
No client accounts or passwords
Clients simply tap a link and upload. There are no clunky portal apps to download and zero tech frustration when you need that urgent passport scan before settlement.
Automated Follow-Ups
Stop wasting non-billable hours playing telephone tag. Docvia automatically sends gentle email reminders showing clients exactly which documents are still missing for their matter, keeping everything on schedule.
Data stored in Australia
Keep your data stored within Australia. We store your firm's information exclusively in Sydney and Melbourne Azure data centres.
Firm-Ready Audit Trails
Maintain a detailed audit trail showing when files were uploaded, viewed and deleted. Docvia generates a permanent log tracking exactly when a client uploaded a document, and precisely when your lawyers accessed it.
Practice Areas
Built for legal matters that require document collection.
Conveyancing
Collect VOI, signed contracts, and rates notices quickly to ensure properties settle on time without the last-minute scramble.
Family Law
Gather sensitive financial disclosures, bank statements, and personal records with absolute privacy and discretion.
Wills & Estates
Simplify the collection of death certificates, asset registers, and beneficiary IDs without overwhelming grieving clients.
Migration
Easily compile the dozens of passports, visas, relationship evidence, and supporting documents required for complex visa applications.
Commercial Law
Streamline the intake of corporate trust structures, director IDs, and highly confidential business agreements.
Accounting & SMSF
Stop chasing tax file numbers, receipts, and superannuation statements through messy email threads during your busiest periods.
Client Experience
So simple, they'll actually use it.
Most client portals fail because people hate creating accounts and remembering passwords. Docvia removes those roadblocks, allowing your clients to return critical matter documents days faster using a simple, mobile-friendly process right from their smartphone.
One-tap access: Clients open a link sent straight to their email.
Snap & Upload: Clients photograph IDs or sign contracts directly from their phone.
Automatic Expiry: Links immediately lock down and expire once your firm receives the completed documents.
Professional Efficiency
Reclaim your billable hours.
Every minute a paralegal spends searching through messy email threads for a missing passport scan is a minute of lost productivity. Docvia neatly files all incoming client documents into one matter-centric dashboard.
Simply create a Matter, request the required files, and let the system handle the follow-ups. You can preview documents safely in your browser, download them.
Firm-Wide Oversight
No more administrative blind spots.
When critical documents are trapped inside an individual lawyer's email inbox, client matters grind to a halt the moment they step away from their desk or go on leave. Docvia gives partners and practice managers total operational visibility.
Track delays across your entire firm. Leadership can instantly see which clients are stalling, view official logs of who accessed which document, and seamlessly reassign client matters to other staff to keep settlements moving on time.
How It Works
A seamless loop.
Create Matter
Open a Matter, list the documents required by the client.
Send Link
Your client receives a, one-time link. No portal accounts required.
Client Uploads
Clients open the link and upload files or photograph directly from their phone.
Got Questions?