Document collection software
built for Australian law firms and conveyancers.

Stop chasing clients for 100 points of ID over unsecured email. Docvia replaces messy email chains with a single, secure upload link—keeping your matters organised while helping your firm meet Australian privacy obligations.

Hosted on Microsoft Azure

Australian Privacy Principles (APPs)

AES-256 Encryption at Rest

TLS 1.3 Encryption in Transit

Docvia legal document collection software dashboard showing residential conveyancing and family law matters

No client accounts or passwords

Clients simply tap a secure link and upload. You can require a quick SMS code for extra verification. There are no clunky portal apps to download and zero tech frustration when you need that urgent passport scan before settlement.

The Automatic Shredder

When you open a Matter, you set a Delete Date (e.g., 30 days after a visa is granted or a property settles). Docvia automatically wipes the files from your server on that exact date and emails your firm a confirmation.

Automated Follow-Ups

Stop wasting non-billable hours playing telephone tag. Docvia automatically sends gentle SMS and email reminders showing clients exactly which documents are still missing for their matter, keeping everything on schedule.

Encrypted Storage

Keep sensitive contracts, passports, and financial records locked down instantly. Files are encrypted in transit and at rest and stored exclusively within Australia to protect your professional indemnity.

100% Australian Data Residency

Keep your data on-shore and out of foreign jurisdictions. We host your firm's information exclusively in secure Sydney and Melbourne Azure data centres, aligning perfectly with the Privacy Act 1988.

Firm-Ready Audit Trails

Maintain a detailed audit trail showing when files were uploaded, viewed and deleted. Docvia generates a permanent log tracking exactly when a client uploaded a document, and precisely when your lawyers accessed it.

Practice Areas

Built for legal matters that require document collection.

Conveyancing

Collect VOI, signed contracts, and rates notices quickly to ensure properties settle on time without the last-minute scramble.

Family Law

Securely gather sensitive financial disclosures, bank statements, and personal records with absolute privacy and discretion.

Wills & Estates

Simplify the collection of death certificates, asset registers, and beneficiary IDs without overwhelming grieving clients.

Migration

Easily compile the dozens of passports, visas, relationship evidence, and supporting documents required for complex visa applications.

Commercial Law

Streamline the intake of corporate trust structures, director IDs, and highly confidential business agreements securely.

Accounting & SMSF

Stop chasing tax file numbers, receipts, and superannuation statements through messy email threads during your busiest periods.

Client Experience

So simple, they'll actually use it.

Most client portals fail because people hate creating accounts and remembering passwords. Docvia removes those roadblocks, allowing your clients to return critical matter documents days faster using a simple, mobile-friendly process right from their smartphone.

Law firm client securely uploading 100 points of ID for a legal matter using Docvia on a smartphone

Australian solicitor reviewing client documents and rates notices for settlement in Docvia

Professional Efficiency

Reclaim your billable hours.

Every minute a paralegal spends searching through messy email threads for a missing passport scan is a minute of lost productivity. Docvia neatly files all incoming client documents into one matter-centric dashboard.

Simply create a Matter, request the required files, and let the system handle the follow-ups. You can preview documents safely in your browser, download them securely, and rely on our automatic shredder to wipe the data the moment your retention period ends.

Security & Risk Mitigation

Email is a data breach waiting to happen.

Personal information sent to the wrong recipient via email consistently ranks as the number one cause of human error data breaches, while phishing remains a leading cyber incident vector.

Source: Office of the Australian Information Commissioner (OAIC), Notifiable Data Breaches Report

Bank-grade encrypted cloud storage architecture compliant with the Australian Privacy Act 1988

Law firm partners and conveyancers collaborating on secure document intake workflows

Firm-Wide Oversight

No more administrative blind spots.

When critical documents are trapped inside an individual lawyer's email inbox, client matters grind to a halt the moment they step away from their desk or go on leave. Docvia gives partners and practice managers total operational visibility.

Track delays across your entire firm. Leadership can instantly see which clients are stalling, view official logs of who accessed which document, and seamlessly reassign client matters to other staff to keep settlements moving on time.

How It Works

A seamless loop from request to secure deletion.

Create Matter

Open a Matter, list the IDs or contracts you need, and pick a date for the files to be automatically shredded.

Send Link

Your client receives a secure, one-time link via SMS or email, with an optional 2FA code. No portal accounts required.

Client Uploads

Clients open the link and easily upload files or photograph their documents directly from their phone's camera.

Resolve & Wipe

Review the organised documents. The system logs a firm-ready audit trail and securely deletes the files when the matter expires.

Got Questions?

Frequently Asked Questions

Do my clients need to download an app or create an account?

Not at all. Your clients receive a secure link via SMS or email. They simply tap the link, pass an optional 2FA code verification for security, and can immediately photograph or upload documents straight from their phone's web browser. It removes the friction of traditional client portals.

Where is my firm's data stored?

All information is strictly stored within secure Sydney and Melbourne data centres using Microsoft Azure. Your clients' data never leaves Australia, ensuring your practice stays fully compliant with local privacy laws and the Privacy Act 1988.

How does the Automatic Shredder work?

When you set up a new Matter, you pick a Delete Date. Once that day arrives, our system automatically runs a cleanup routine that completely destroys the files and clears their history from our platform. Your firm will receive an automated confirmation email once the data is securely wiped.

Is Docvia secure enough for legal and financial documents?

Absolutely. Files are encrypted in transit and at rest and stored exclusively within Australia. We use heavily restricted, temporary download windows to keep your firm's downloads safe, and client access links expire automatically as soon as the required documents are submitted.

How does Docvia help with APPs compliance for law firms?

Docvia aligns with the Australian Privacy Principles by enforcing data minimisation (Automatic Shredding), strict access controls, permanent audit trails, and 100% on-shore data residency to protect sensitive legal and financial information.

Can I use this for high-volume residential conveyancing matters?

Yes. Docvia is designed to handle the rapid document turnover required for residential conveyancing, allowing you to seamlessly request VOI documents, rates notices, and signed contracts in one secure batch.

What happens if a client loses their upload link?

You can instantly resend the secure link from your matter dashboard. For added security, links automatically expire once the required documents are uploaded, ensuring past links cannot be exploited.

Ready to reclaim your billable hours?

Stop losing unbillable hours to messy email threads, manual file saving, and endless client follow-ups. Join our early access phase today to build a secure, compliant workflow that protects your firm's reputation and your clients' sensitive data from day one.